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Notification
of Rights under FERPA for Hollins University
The
Family Educational Rights and Privacy Act of 1974, as amended
(FERPA) affords students certain rights with respect to their
education records. Each of these rights, with any limitations
or exceptions, is explained in further detail in the Right of
Privacy: Student Records Policies and Procedures for Hollins
University found in most major offices on campus and in the
Wyndham Robertson Library. These rights are:
1. The right to inspect and
review the student's education records within 45 days of the
day the University receives a request for access. Students
should submit to the registrar, the associate dean of student
academic affairs, or other appropriate official, written
requests that identify the record(s) they wish to inspect. The
University official will make arrangements for access and
notify the student of the time and place where the records may
be inspected. If the records are not maintained by the
University official to whom the request was submitted, that
official shall advise the student of the correct official to
whom the request should be addressed.
2. The right to request the amendment of the student's
education records that the student believes are inaccurate or
misleading. Challenging a grade does not fall under the
purview of FERPA regulations, and has no bearing on FERPA
listed regulations and conditions. Students may ask the
University to amend a record that they believe is inaccurate
or misleading. They should write the University official
responsible for the record, clearly identify the part of the
record they want changed, and specify why it is inaccurate or
misleading. If the University decides not to amend the record
as requested by the student, the University will notify the
student of the decision and advise the student of his or her
right to a hearing regarding the request for amendment.
Additional information regarding the hearing procedures will
be provided to the student when notified of the right to
hearing.
3. The right to consent to disclosures of personally
identifiable information contained in the student's education
records, except to the extent that FERPA authorizes disclosure
without consent. One exception which permits disclosure
without consent is disclosure to school officials with
legitimate educational interests. A school official is a
person employed by the University in an administrative,
supervisory, academic or research, or support staff position
(including law enforcement unit personnel and health staff); a
person or company with whom the University has contracted
(such as an attorney, auditor, or collection agent); a person
serving on the Board of Trustees; or student serving on an
official committee, such as a disciplinary or grievance
committee, or assisting another school official in performing
his or her tasks. A school official has a legitimate
educational interest if the official needs to review an
education record in order to fulfill his or her professional
responsibility.
4. The right to notify the University in writing if the
student does not want any or all of the information designated
as directory information to be released internally or
externally. All or individual directory items may be declared
confidential provided written expression is received by the
vice president for student services office no later than three
days from the beginning of any term. Hollins designates the
following as directory information:
A. Category I: Campus
Directories and Publications: Student name, class year or
program, nickname, local mailing address, local residence
address, local telephone number, parent name, student's
permanent mailing address (usually the parent address),
e-mail address, weight and height of athletes, photographs,
date and place of birth, participation in officially
recognized activities and sports, most recent previous
school attended, field of study, dates of attendance, degree
awarded and date, awards and honors, and full or part-time
status.
B. Category II: External Requests: The University reserves
the right to provide the following directory information to
callers external to the university who request information
such as confirmation of a student's attendance at Hollins;
dates of attendance (if known); degree awarded and date (if
known); and withdrawal date (if known).
5. The right to file a complaint
with the U.S. Department of Education concerning alleged
failures by Hollins University to comply with the requirements
of FERPA. The name and address of the Office that administers
FERPA is:
Family Policy Compliance
Office
U.S. Department of Education
600 Independence Avenue, SW
Washington, DC 20202-4605
approved 5/17/99
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