Increasing the Font Size for Viewing
If a web page or document has a font size is too small to
read comfortably, you can easily make the screen more readable
if you have a mouse with a scroll wheel. Hold down the
Ctrl key while pushing the scroll wheel forward. The text
and graphics will increase in size. Reverse the process to
make the text and graphics smaller. This works for
documents such as Word and Excel and SOME web pages. It
depends on how they were designed. It's always worth a
Addressing Email in Outlook
When you want to fill in an address for an email message in
Outlook, you can click on the To button.
Suppose you want
to send email to Jennifer Cosgrove. On the Select Names
screen fill in the person's first name (or the start of it) and a screen like the following
There are 2 1/2 screens this size with names that begin with
Jennifer. To make it easier to find the correct person,
instead of using the Name Only option, click the button labeled More Columns at the top of the screen.
Enter part of the person's last name instead of their first
name. Click Go. You will have a MUCH shorter list to
choose from in many cases.
The default screen works find for less common first names.
This alternate search screen is much better when there are many
users with the same first name.
Moving Data Around in Excel
Suppose you have some data in Excel and you want to move a
range of cells around in some existing data. For
example, suppose you wanted to move the cells in row 8 up between
rows 3 and 4. You could open an empty row above row 4, cut the
cells from row 8, paste the cells into the new empty row and
then delete the empty row. That's too much work!
Instead, select (highlight) cells you want to move (in row 8).
Right click and select Cut.
Position the cursor when you want to insert them (cell A4); right click and select
Insert Cut Cells.
Excel will open up space for the new cells, delete the empty cells,
and insert the data
into the new location, all in one step.
Creating a Desktop Shortcut to your Favorite Websites
Many of you probably have websites that you visit multiple
times a day. (For example, maybe you visit a support site,
news site, or other job related site several times a day.)
One way to get there is to open Internet Explorer, click on
Favorites and drag down to the link you've saved. Or you
could open the browser and select the site from the link bar. However,
you can cut these steps down to one. You can create
an icon on the desktop that will open Internet Explorer at the
- Open the site.
- Make the Internet Explorer window small enough that you
can see some desktop.
- Drag the Internet Explorer icon
that is located to the
left of the address to the desktop. This creates a
shortcut to the web page.
- Anytime you double click
this link, IE will open to the
Maps and Outlook
Would you like an easy way to get directions to an address in your
contacts folder? Or... want a map of the area? It's
easy. Outlook works with Bing.com to provide this.
Open the address book and open a contact. Here's an
example where I previously entered a business address.
On this same contact screen, click on Map in the Communicate
group on the ribbon. The map appears in a few seconds with
a push pin indicating the address location.
You can Zoom in and out and pan just like you can in
There will be a Directions link to the left of the map.
Click it. Enter your starting point.
Click Get directions to see something like the following.
You also can see written directions to the destination.