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Increasing the Font Size for Viewing

If a web page or document has a font size is too small to read comfortably, you can easily make the screen more readable if you have a mouse with a scroll wheel.  Hold down the Ctrl key while pushing the scroll wheel forward.  The text and graphics will increase in size.  Reverse the process to make the text and graphics smaller.  This works for documents such as Word and Excel and SOME web pages.  It depends on how they were designed.  It's always worth a try.

Addressing Email in Outlook

When you want to fill in an address for an email message in Outlook, you can click on the To button. 

 Suppose you want to send email to Jennifer Cosgrove.  On the Select Names screen fill in the person's first name (or the start of it) and a screen like the following appears:

There are 2 1/2 screens this size with names that begin with Jennifer.  To make it easier to find the correct person, instead of using the Name Only option, click the button labeled More Columns at the top of the screen.  Enter part of the person's last name instead of their first name.  Click Go.  You will have a MUCH shorter list to choose from in many cases.

The default screen works find for less common first names.  This alternate search screen is much better when there are many users with the same first name.

Moving Data Around in Excel

Suppose you have some data in Excel and you want to move a range of cells around in some existing data.  For example, suppose you wanted to move the cells in row 8 up between rows 3 and 4.  You could open an empty row above row 4, cut the cells from row 8,  paste the cells into the new empty row and then delete the empty row.  That's too much work!

Instead, select (highlight) cells you want to move (in row 8).
Right click and select Cut.
Position the cursor when you want to insert them (cell A4);  right click and select Insert Cut Cells.

Excel will open up space for the new cells, delete the empty cells, and insert the data into the new location, all in one step.

Creating a Desktop Shortcut to your Favorite Websites

Many of you probably have websites that you visit multiple times a day.  (For example, maybe you visit a support site, news site, or other job related site several times a day.)   One way to get there is to open Internet Explorer, click on Favorites and drag down to the link you've saved.  Or you could open the browser and select the site from the link bar.  However, you can cut these steps down to one.  You can create an icon on the desktop that will open Internet Explorer at the desired site.

Here's how:  

  • Open the site.

  • Make the Internet Explorer window small enough that you can see some desktop.
  • Drag the Internet Explorer  icon  that is located to the left of the address to the desktop.   This creates a shortcut to the web page.
  • Anytime you double click this link, IE will open to the selected page.

Maps and Outlook

Would you like an easy way to get directions to an address in your contacts folder? Or... want a map of the area?   It's easy.  Outlook works with Bing.com to provide this.

Open the address book and open a contact.  Here's an example where I previously entered a business address.

On this same contact screen, click on Map in the Communicate group on the ribbon.  The map appears in a few seconds with a push pin indicating the address location.

You can Zoom in and out and pan just like you can in MapQuest.  

There will be a Directions link to the left of the map.  Click it.  Enter your starting point. 

Click Get directions to see something like the following.

You also can see  written directions to the destination.

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